Department of Basic Education Senior Administration Clerk Job Vacancy 2026
The Department of Basic Education (DBE) has announced a Senior Administration Clerk vacancy in Pretoria, South Africa. The opportunity is available within the Finance and Administration Branch, under the Chief Directorate: Financial Management and the Directorate: Security and Asset Management.
Importantly, candidates with a Senior Certificate (Grade 12) or an equivalent qualification can apply. Therefore, this opportunity may suit job seekers who want to build a career in government administration, financial administration, and asset management.
Department of Basic Education Senior Administration Clerk Vacancy Details
Here are the key details of the vacancy:
- Department: Department of Basic Education
- Job title: Senior Administration Clerk
- Reference number: DBE/67/2026
- Branch: Finance and Administration
- Chief Directorate: Financial Management
- Directorate: Security and Asset Management
- Centre: Pretoria
- Salary level: Level 05
- Closing date: 11 September 2026
Minimum Qualifications and Requirements
To qualify for the Senior Administration Clerk position, applicants must hold a Senior Certificate (Grade 12) or an equivalent qualification.
In addition, applicants should have an understanding of important administrative and financial management requirements. These include the Public Finance Management Act (PFMA), Modified Cash Standard (MCS), Treasury Regulations, and basic accounting principles.
Applicants should also understand the HARD/CAT system as well as general office management and administration.
Consequently, candidates who have previous exposure to administrative, financial, or asset-related duties may find the role particularly relevant.
Skills and Competencies
The Department of Basic Education is looking for candidates who can work accurately and professionally in a busy government environment.
Applicants should demonstrate good interpersonal relations and strong written and verbal communication skills. Furthermore, candidates should have good planning and organisational abilities.
The required competencies include:
- Good interpersonal and communication skills
- Good telephone etiquette
- Computer literacy
- Planning and organisational skills
- Ability to work independently
- Ability to work under pressure
- Ability to multitask
- Ability to manage a high workload
- Accuracy and attention to detail
- Confidence and professionalism
- Willingness to learn quickly
- Ability to adapt to changing work requirements
Moreover, applicants should demonstrate integrity, reliability, and a professional approach to administrative responsibilities.
Required Computer Skills
Computer literacy forms an important part of this position. Therefore, applicants should be comfortable using common Microsoft Office applications.
The relevant applications include:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
These skills can help the successful candidate manage records, prepare documents, communicate with colleagues, and support day-to-day administrative activities.
Duties and Responsibilities
The successful candidate will provide administrative assistance in areas involving departmental assets and financial administration.
In particular, the Senior Administration Clerk will assist with maintaining departmental asset registers. The employee will also conduct asset verification to confirm the existence and completeness of departmental assets.
Furthermore, the successful candidate will assist with the movement and disposal of departmental assets. The role will also involve receiving newly acquired assets and updating asset records after delivery.
Other responsibilities include:
- Assisting with monthly reconciliation reports between BAS and HARD/CAT systems
- Assisting with the preparation of asset notes for interim financial statements
- Assisting with the preparation of asset notes for annual financial statements
- Assisting with internal audit queries
- Assisting with external audit queries
As a result, the position requires candidates who can maintain accurate records while handling administrative and financial information carefully.
Documents Required
Applicants must use the most recently approved Z83 Application for Employment Form when applying.
The initial application should include:
- A fully completed Z83 Application for Employment Form
- A detailed Curriculum Vitae (CV)
Applicants must complete the Z83 form correctly and sign page 2. In addition, they should clearly indicate the position and reference number on their application.
The details are:
Position: Senior Administration Clerk
Reference number: DBE/67/2026
Importantly, applicants do not need to submit copies of qualifications or other supporting documents at the initial application stage. However, shortlisted candidates will need to provide certified copies of qualifications and other relevant documents on or before the interview date.
How to Apply for the Department of Basic Education Vacancy
Qualified candidates can submit their applications through email, post, or hand delivery.
Email Application
Applicants who choose to apply by email should send their completed application to: LowerApplication@dbe.gov.za
When submitting the application, clearly indicate:
Senior Administration Clerk: DBE/67/2026
This helps identify the position for which the applicant is applying.
Postal Application
Applicants can also submit their applications by post to:
Private Bag X895
Pretoria
0001
Candidates should ensure that their applications reach the department before the closing date.
Hand Delivery
Alternatively, applicants can hand-deliver their applications to:
Department of Basic Education
222 Struben Street
Pretoria
For attention:
Ms N Monyela / Mr M Segowa
Applicants using hand delivery should ensure that they submit their documents through the appropriate departmental channel.
Enquiries
Applicants who need additional information about the vacancy can contact the following officials:
Ms N Monyela
Telephone: 012 357 3294
Mr M Segowa
Telephone: 012 357 4291
Therefore, candidates with questions about the position can use the listed contact details for clarification.
Important Information for Applicants
The recruitment process may include several personnel suitability checks. For example, shortlisted and successful candidates may undergo criminal record, citizenship, financial and asset record, qualification, and employment verification.
The department may also conduct social media profile checks and require security clearance. Consequently, candidates should ensure that all information provided during the recruitment process is accurate and truthful.
The appointment will depend on positive security clearance results.
In addition, the successful candidate may need to sign an annual performance agreement and disclose financial interests where applicable.
Applicants must also declare any actual or perceived conflict of interest, including memberships of boards or directorships.
Closing Date
The application deadline for the Department of Basic Education Senior Administration Clerk vacancy is 11 September 2026.
Applicants should therefore prepare their documents early and submit their applications before the deadline. In particular, candidates should check that the Z83 form is complete, page 2 is signed, and the correct position and reference number appear on the application.
Who Can Apply?
This opportunity is suitable for candidates who have a Grade 12/Senior Certificate or an equivalent qualification and want to work in government administration.
The position may be particularly suitable for applicants interested in financial administration, asset management, office administration, and public-sector operations.
Additionally, candidates with strong computer skills, good communication abilities, attention to detail, and the ability to work under pressure should consider applying.
Final Takeaway
The Department of Basic Education Senior Administration Clerk vacancy provides an opportunity for qualified Grade 12 candidates to pursue a position within the South African public service.
The role focuses on administrative support, asset management, financial records, reconciliations, and audit-related activities. Therefore, applicants should carefully review the requirements and ensure that their application accurately reflects their qualifications and skills.
Most importantly, use the latest approved Z83 form, attach a detailed CV, clearly state Senior Administration Clerk: DBE/67/2026, and submit the application through one of the specified channels before 11 September 2026.
Check also: DPSA Vacancies Circular 31 of 2026: Jobs Across South Africa
